DEEPHAVEN BOAT COMMITTEE

THURSDAY, APRIL 3, 2003

MINUTES

Call to Order

Chairperson Jerry Laughlin called the meeting to order at 7:00 p.m.

Members Present

Committee Members Robert Voyles, David Paulson, Oliver Arrett, Joe Ladner, Tracy Gustafson, City Council Liaison Jon Monson, City Administrator Dana Young

Members Absent

Steve Pavek, Ed Towey

March 12, 2003 Committee Minutes

The Committee approved the March 12, 2003 Boat Committee minutes on a motion by David Paulson, seconded by Bob Voyles. Motion declared carried.

Fishing Pier Contractors

The Committee met with the following contractors to discuss their proposed design and cost for the construction of a fishing pier in St. Louis Bay:

Bidder Type Bid

Wayzata Dock Co. Polyethylene $25,527.98

Wayzata Dock Co. Aluminum $27,745.50

Dock & Lift, Inc. Aluminum $24,883.00

Blackstone Builders, Inc. Wood $24,700.00

Blackstone Builders – Gaby Grant, Kristi Otterson and Brian Grant were present on behalf of Blackstone Builders. Kristi Otterson provided an overview of their proposed design. She stated that the structure would be constructed of green treated lumber and provided details on the construction of the decking, railings and dock. The Committee suggested that the railings should be replaced with cedar instead of treated lumber and that the dock could be a suspended design instead of using posts. Jon Monson asked what would be the height of the decking above the sheet metal pilings. Ms. Otterson stated that the decking would be approximately 13.5 inches above the pilings. The Committee felt that this should be sufficient clearance in the event of high water. Ms. Otterson provided information on the history of her company and stated that it would take Blackstone Builders, Inc. approximately 3-4 weeks to complete the structure. The Committee thanked Ms. Otterson and her associates for their presentation.

Wayzata Dock Company – Dan Gustafson was present on behalf of Wayzata Dock Company. Mr. Gustafson presented designs on an aluminum and polyethylene fishing pier and dock. He stated that each dock was designed as an independent floating dock. The Committee explained that the proposed fishing pier had to be constructed on top of existing sheet metal pilings and asked if his dock could be constructed in this manner. Mr. Gustafson stated that they could not. The Committee stated that his dock design would not work for this project and thanked him for his time.

Dock & Lift, Inc. – Bob Holmgren and Tim Latterner were present to provide an overview of their design for aluminum fishing pier and dock. Mr. Holmgren provided pictures that detailed the appearance of the structure and provided sample decking material. He stated that the decking would be 10.5 inches over the height of the sheet metal piling. The Committee also felt that this should be sufficient clearance in the event of high water. Mr. Holmgren stated that the dock would be affixed to the shore and to the fishing pier with a floating dock in the middle connecting the two outer sections. The Committee thanked Mr. Holmgren and Mr. Latterner for their presentation.

Bob Voyles stated that of the two bids presented by Blackstone Builders and Dock & Lift, he preferred the design submitted by Dock & Lift. He stated that there is no comparison between a wood and aluminum dock in terms of durability and maintenance costs. The Committee agreed with Mr. Voyles assessment on an aluminum dock. The Committee recommended that the City Council accept the bid submitted by Dock & Lift, Inc. in the amount of $24,883.00, with the condition that Dock & Lift, Inc. construct a dock with a continuous span, if at all possible, on a motion by David Paulson, seconded by Joe Ladner. Motion declared carried.

LMCD Action on Proposed Moratorium

Bob Voyles provided a summary on the action taken by the LMCD at their March 12^th meeting on the proposed moratorium on allowing additional boat storage units in critically dense bays. He stated that Mayor Tom Anderson spoke before the Board and explained that the City of Deephaven is experiencing significant demand for additional boat storage units from its residents and argued that Carson’s Bay and St. Louis Bay do not meet the LMCD’s arbitrary standards as critically dense bays. Bob Voyles stated that the LMCD representative from Tonka Bay made a motion to impose a moratorium but it died for the lack of a second to the motion.

Further discussion was held regarding the proposed plan to install docks containing 40 boat slips at St. Louis Bay. Dana Young stated that the LMCD staff had a number of technical issues concerning the proposed design. The most critical issues concerned three potential design problems.

The proposed docks intrude within the side setbacks to the south,

The 20’ space between docks does not appear to allow for sufficient maneuvering space, and

The depth of the water next to the shoreline might eliminate a number of proposed boat slips.

Further discussion on the proposed dock design will be held next month.

On a separate matter, Bob Voyles stated that two meetings ago, Dyke Williams had appeared before the Boat Committee to complain about the excessive wake caused by boats speeding near the bay. Mr. Voyles stated that he had contacted the individual responsible for setting the no wake buoys and requested that he consider relocating the buoys further out from the bay to reduce wakes. Mr. Voyles stated that the individual stated that he would be willing to do so.

Term Limits

Jerry Laughlin stated that he would like to hear opinions from Committee members on the possibility of imposing term limits on committee members. Dana Young stated that the City Council would shortly be looking at the possibility of reorganizing committees and term limits may be a possible outcome of that examination.

Jerry Laughlin stated that term limits need to balance the need to retain experienced members with the enthusiasm and new ideas brought to the committee by new members. He stated that term limits of three 3-year terms should be adequate.

David Paulson suggested that the City Council should consider using all the recent volunteers for the various committees and form ad hoc committees to review such critical issues as public water, road maintenance, etc. Bob Voyles stated that this was a good idea and added that these ad hoc committees could also consider property maintenance issues and architectural standards.

Tracy Gustafson suggested that term limits should be long enough to allow a committee member to fully understand the issues. She stated that terms of two or three 3-year terms would be adequate.

Oliver Arrett stated that term limits should be balanced with the need for experience. He stated that he felt term limits need to be long.

Joe Ladner agreed that terms should be four 3-year terms.

Jerry Laughlin thanked the Committee for their comments.

Appoint Bob Voyles & Ed Towey to Three Year Term of Office

The Committee recommended the reappointment of Bob Voyles and Ed Towey to three-year terms of office on a motion by Jerry Laughlin, seconded by Oliver Arrett. Motion declared carried.

Nancy Middleton asked if the Committee had considered increasing the size of the Boat Committee. The Committee generally felt that this was a good idea and recommended that the City Council increase the size of the Boat Committee from eight to ten members on a motion by Joe Ladner, seconded by Bob Voyles. Motion declared carried.

Other

David Paulson stated that he and Steve Pavek would be presenting their report on fire lanes at the May meeting. He also stated his support for providing $4,000.00 from the Marina Fund to the City for the purchase of a LCD Projector.

Adjournment

Motion to adjourn by Bob Voyles, seconded by Jerry Laughlin. Motion declared carried. The meeting adjourned at 8:30 p.m. The next meeting of the Boat Committee will be held on May 14th.