Chair Love called the (EFD) Board meeting to order at 5:45 P.M.

Absent: Boardmember Keller

2. AGENDA APPROVAL

Chief DuCharme reviewed the Monthly District Review for June 2003 without change from the Board.

Chief DuCharme reviewed the Operating Committee Meeting Minutes for June 11, 2003. Boardmember Skrede requested clarification from Chief DuCharme regarding the actual cost of emergency flashers and the impact the City of Shorewood’s AA3 rating by Moody’s Investment Services would have on EDA bond issues.

There were no matters from the floor presented this evening.

1. Senior Staff Recommendations

This item was discussed following Item 6B on this evening’s Agenda.

Chief DuCharme provided position descriptions and a current organizational chart for leadership Staff of the EFD, noting the EFD continued to recruit for a third lieutenant.

With regard to the Emergency Medical Technician policy, the Leadership Team had requested additional time to meet and discuss this matter further. More information would be available at the August or September 2003 EFD Board Meeting. Chief DuCharme also stated an inventory of employees and equipment would be provided for the East Side Facility. He noted discussion of the use of the existing trustee system as a grievance and liaison was met with full agreement by the Leadership Team.

EFD Firefighter Doug Hoo arrived at 6:04 P.M.

Chair Love stated he would like to see a trustee brought forward as soon as possible to be present at all future meetings. He noted the ex officio position could be defined at a later date. He then invited Doug Hoo to act as trustee for tonight’s meeting and noted he would recognize him at any time for points of discussion.

Boardmember Bolles requested clarification on the requirements of Firefighter 1 and EMT refresher course and expiration dates with regard to impact on participation in service calls.

Boardmember Hill arrived at 6:15 P.M.

Chief DuCharme explained the grace periods associated with refresher courses and training necessary to the Firefighter 1 and EMT certification. He explained the "Master Plan" would have responsibility for record keeping regarding recertification being handled by the college providing the coursework.

2. Recruitment Report

Chief DuCharme reported on recruitment issues, noting that on July 30, 2003, approximately13 recruits would be starting the Firefighter 1 course. He stated he would be the lead instructor for the course.

3. Relief Association Dance on July 25, 2003

Chief DuCharme reminded all present of the 2003 Excelsior Fire District Relief Association Dance to be held on July 25, 2003, at the Excelsior Fire Station from 5:00 P.M. to Midnight.

1. East Side

This item was discussed following Item 7B.

Chief DuCharme stated TSP, One, Inc, had been directed to complete bid documents for the East Side Facility with the target date for issuance of bid documents taking place in the first week of August, 2003, and bid award occurring sometime later that same month.

Discussion ensued by the Board regarding the potential increase in architectural fees as a result of changes in preparation of these documents. As a result of this discussion, Chief DuCharme stated he would inform the architectural firm the Board would likely not support any request for additional fees due to changes within the bid documents for this project.

Chief DuCharme explained the City of Deephaven had been planning for the reconstruction of the Storage Building that would be displaced by the Fire District Building. He noted the City had chosen a site that would afford the EFD a savings in that the power lines in that area would not need to be moved as anticipated earlier in the planning process. Residents within the area were requesting an upgrade on the building design and landscaping development totaling approximately $30,000. It was anticipated the City of Deephaven would be requesting financial participation by the EFD in the landscaping of the project.

2. West Side

Chief DuCharme shared a proposed construction schedule for the upcoming two weeks time for the West Side Public Safety Facility. He further noted the project remained within budget, and discussions were beginning to take place regarding the best time to purchase owner supplied furniture, fixtures, and equipment (FFE).

Boardmembers Bolles and Skrede requested the Board be provided with a list of items that would be owner supplied versus items that had been budgeted for the facility.

Boardmember Skrede questioned which party was responsible for tracking appropriate allocations for items found within the construction invoices, such as the grouting of the walls in the Firing Range. Chief DuCharme stated these items were tracked by the Shorewood EDA, as well as representatives from Kraus-Anderson.

3. Consideration of Construction Invoices

Skrede moved, Bolles seconded, Accepting Invoices and Recommending Payment of Bills to Kraus-Anderson in the amount of $746,994.00; and TSP, One, Inc., in the amount of $10,762.73 for the West Side Facility and $10,821.13 for the East Side Facility, as Presented. Motion passed 3/0.

8. SPECIAL UNIT OF GOVERNMENT

There was no report by the Fire Chief. Chair Love said that what we need is to schedule a general discussion at a future meeting. Board Member Skrede replied that while we may very well miss an opportunity for a creation of a special taxing district, he doesn’t know what the benefit would be. Chair Love said instead of a staff report, he would rather discuss it.

Board Member Hill made the motion to table the special unit of government agenda item.

Skrede seconded. Motion passed three in favor, one against.

9. OTHER BUSINESS

Board Member Bolles asked if there is going to be a monument sign and who is designing it and where it is the budget. Bolles also asked if the Emergency Flashers would be done this year or next year and if there is a design. Dawson responded that the monument sign is being designed by TSP and that funds are being raised by the Police Chief for the costs of erecting the sign. The emergency flashers are being designed by WSB and they will be represented in the coming budgets.

Bolles also asked about who holds the warranty on the building. DuCharme said that Kraus-Andersen would hold the warranty and be responsible for correction of items. DuCharme also said he has asked for a letter from Kraus-Anderson clarifying the issue.

Skrede said that on most Mondays, 11 am at Deephaven the East Side construction meeting takes place and other representatives are invited.

 

10. NEXT MEETING (S)