DEEPHAVEN CITY COUNCIL MINUTES

Monday, November 15,, 2004

7:00 p.m.

 

 

1.                  CALL TO ORDER

Mayor Anderson called the meeting to order at 7:07 p.m.

PRESENT:  Mayor Tom Anderson, Councilmembers Nancy Middleton, Kim Crockett, Jon Monson and Paul Skrede.

STAFF:  Police Chief Virgil Gustafson, City Administrator Dana Young and City Clerk Sandy Langley

 

2.                  APPROVE NOVEMBER 1 & NOVEMBER 3, 2004 MINUTES

Councilmember Middleton moved to approve the minutes of November 1st & 3rd as submitted. 

Councilmember Skrede seconded.  Motion carried 5-0.

 

3.                  MATTERS FROM THE FLOOR

There were no matters from the floor.

 

4.                  UNFINISHED BUSINESS

A.     Adopt Ordinance No. 9-13, Amending Chapter Nine of the Deephaven City Code

Councilmember Middleton moved to adopt Ordinance No. 9-13 and waive the second reading, amending Chapter Nine of the Deephaven City Code.  Councilmember Crockett seconded.  Upon roll call vote Anderson, Crockett, Middleton, Monson and Skrede voted aye.  Ordinance No. 9-13 was adopted.

 

B.     Review Request for Proposals on Professional Planning Services

The Council stated they would like to see this RFP go out to as many companies as possible and for staff to bring back the top five or six candidates to the Council for review. 

 

C.     Approve Development Agreement with Steven Scott Development Company

The Council took no action on the Development Agreement.  Councilmember Monson asked to have clarification on the “No default decision”.  He stated the City does not want to put them into any liability situation. 

 

D.     Adopt Resolution No. 41-04, A Resolution Setting Hearing on Vacation 

Councilmember Crockett moved to adopt Resolution No. 41-04 setting the date of December 20, 2004 for the proposed vacation of part of Sullivan Road.  Councilmember Monson seconded.  Upon roll call vote Anderson, Crockett, Middleton, Monson and Skrede voted aye.  Resolution No. 41-04 was adopted.

 

E.      Update on the Valet Service Fee Charged by Waste Management

Administrator Young stated that Waste Management sent out approximately 500 letters to residents who were receiving Valet Service but were not currently being charged a fee for that service.  The residents were informed that they have the option of placing the trash curbside or to pay an additional $11.87 per month.  A number of calls have been taken by staff expressing concerns with the letter sent out to residents.  Waste Management agreed they would not charge a Valet Service fee to senior citizens, disabled residents or to those resident at the end of a dead end street where the driver has to backup in their driveway to get out.  It was also noted that all residents have a garbage cart with wheels to assist in taking the garbage to the curb.  Councilmember Monson stated he would like to meet with staff and Waste Management to discuss this agreement further.  Keith Kask stated that the staff hours of Waste Management and time it takes to pick up garbage needs to be reviewed further also.

 

5.         NEW BUSINESS

A.     Review Request for a Temporary Office Trailer at 3610 Co. Rd. 101

Phillip Baum, President of Steiner Construction Services, requested permission to place a 10’x 40’ temporary office trailer at their corporate office at 3610 Co. Rd. 101 for a period of time not to exceed 12 months.

 

The Council felt the installation of a temporary trailer would establish an undesirable precedent for the City.

 

B.     Adopt Ordinance No. 4-40, Amending Fees

Councilmember Middleton moved to adopt Ordinance No. 4-40 and waive the second reading to amending fees for the variance application, putting on a trunk water charge to Amesbury and increasing the Storm Water Management fee.  Councilmember Skrede seconded.  Upon roll call vote Anderson, Crockett, Middleton, Monson and Skrede voted aye.  Ordinance No. 4-40 was adopted.

 

C.     Review 2005 Storm Water Fund Budget

Administrator Young reviewed the Storm Water Fund budgets for 2005.

 

D.     Adopt Resolution No. 40-04, A Resolution of Appreciation to Nancy Middleton

Councilmember Skrede moved to adopt Resolution No. 40-04 in appreciation to Nancy Middleton for her outstanding service to the City of Deephaven serving on the Planning Commission and the City Council.  Councilmember Crockett seconded.  Upon roll call vote Anderson, Crockett, Monson and Skrede voted aye.  Middleton abstained.  Resolution No. 40-04 was adopted.

 

E.      Review five-year Budget Forecast

Administrator Young reviewed the five-year budget forecast from 2005 through 2009 for the two major funds that effect the annual property tax levy.  This report projects future revenues and expenditures in the General Fund and the Capital Improvement Fund and the future property tax impact on Deephaven residents.  Council can make budgetary decisions today that have a substantial effect on the future cost of government services.

 

6.         REPORTS FROM STANDING COMMITTEES

            A.   Public Works Committee – Administrator Young reviewed the minutes of the November 3rd

                    Committee meeting.  The Storm Water Policy was discussed and is still in progress.

Sewer main televising and rodding bids have been received by Infratech and Visu-Sewer and mover information is being obtained.

Bridge Deck Planing project was discussed and more quotes are being obtained.

A new or used water truck was discussed and staff was going to visit the City of Minnetonka who is looking at selling a used water truck.

The Dutch Elm Disease Control Program was reviewed.

Councilmember Skrede wanted to thank the Public Works employees for the work done on the warming houses and the replacement of the rink boards. 

 

B.   Park Committee Meeting -   Administrator Young reviewed the minutes of the November 3rd

Committee meeting.  A presentation was given from Robert Lawson discussing the benefits of forming a Community Funds Program.

The Frisbee Golf Course was discussed and was not supported.

A Skate Park Proposal had little support from the Committee.

Ice Rink Improvements – The improvements were noted that have been done by the City crew.  The Zamboni purchase is still in the discussion phase.

                   The Amesbury Park/Parking Concerns were discussed.

                   The Committee is looking at a number of ideas for an organized community event.

                   The Committee approved recommendations by Top Notch Treecare on the improvements to

                     the Thorpe Park trees.

 

            C.  Boat Committee – Councilmember Crockett reported the Committee met on November

                   10th.  Several Committee members are working on the configurations of the docks.

                  The Committee discussed an Ordinance restricting usage on the City launches.

                  The Committee discussed amending the Ordinance on subletting requirements and will be

                   forwarding it on for Council adoption.

 

7.                  ADJOURNMENT

Councilmember Middleton moved to adjourn at 9:40 PM.  Councilmember Monson seconded.  Motion carried 5-0.

 

Respectfully submitted,

 

 

Sandra R. Langley

City Clerk/Treasurer