DEEPHAVEN CITY COUNCIL MINUTES

April 4, 2005

 

1.         CALL TO ORDER

            Mayor ProTem Skrede called the meeting to order at 7:36 PM.

            PRESENT:  Mayor ProTem Paul Skrede, Councilmembers Kim Crockett, Keith Kask

and John Wheaton

ABSENT:  Mayor Tom Anderson

STAFF:  Administrator Dana Young, Police Chief Virgil Gustafson and City Clerk Sandra Langley

 

  1. APPROVE CONSENT AGENDA

Councilmember Crockett moved to approve the following consent agenda items:

A.     Minutes of March 21 as submitted.

B.     Accounts payable in the amount of $218,873.23 dated March 31, 2005.

Councilmember Wheaton seconded.   Motion carried 4-0.

           

  1. MATTERS FROM THE FLOOR

There being no matters from the floor, Mayor ProTem Skrede closed matters from the floor.

 

  1. PUBLIC HEARING

A.  Special Use Permit – Greg Sand (Greg Sand Agency) - 18202 Minnetonka Blvd.

                  Mayor ProTem Skrede convened the public hearing for the request for a Special Use

      Permit to erect a new one (1) by three foot, seven inch (3’7”) commercial

      identification sign in the C-1 Commercial District.

 

Greg Sand presented his request.  He stated that he proposed to install the advertising   sign beneath the existing Chowen’s Crossing monument sign located at 18202 Minnetonka Blvd.  He stated that his sign does not exceed the maximum fifteen percent of the wall area.  He added that the sign would be two-sided, constructed of cedar, with a wood background and the American Family Insurance lettering in red.

 

Councilmember Crockett reported the Planning Commission recommended approval unanimously.

 

Mayor ProTem Skrede opened discussion to the public.  There being no public comment the hearing was declared closed.

 

Councilmember Kask moved to adopt Resolution No. 12-05 approving the special use permit to install a 1’ x 3’7” business identification sign with the conditions that there already is an existing monument sign mounted and that the sign not be illuminated and designed per plans submitted to the Council.  Councilmember Crockett seconded.  Upon roll call vote Skrede, Crockett, Kask and Wheaton voted aye.  Resolution No. 12-05 was adopted.

 

 

 

 

5.         NEW BUSINESS

A.     Approve 2006-2025 Capital Equipment Plan for Excelsior Fire District – Fire Chief Mark DuCharme presented the Capital Equipment Plan.  He explained that this year’s revision includes using a 20 year benchmark for certain apparatus, departing from the idea of refurbishing of the Aerial to replacement, addition of a line item for building maintenance and a proposed change in future contributions by member Cities.  The 2006 contribution from the Cities will be increased by $50,000. 

Councilmember Wheaton moved to approve the Capital Equipment Plan as submitted.  Councilmember Kask seconded.  Motion carried 4-0.

 

B.     Update on Excelsior Fire District’s Reaction to Response Time Request- Mayor ProTem Skrede stated a response time was requested for eight people to show up within eight minutes at the March meeting of the Excelsior Fire District Governing Board. The Board deferred the request to the Operating Committee to review and research.  The Operating Committee was also instructed to report back on the issue at the April Board Meeting.

 

C.  Discuss 2005 Pension Increase for EFD Firefighters – Mayor ProTem Skrede

      reviewed the request to increase the annual lump sum pension contribution from

      $4,700 to $5,000.  Councilmember Crockett moved to support an increase in the

      per year of service benefit contribution from $4,700 per year of service and benefit to

      $5,000.  Councilmember Kask seconded.  Motion carried 4-0.

 

D.  Adopt Credit Card Policy – Administrator Young reviewed the Credit Card Use

                  Policy and Procedures.  Councilmember Crockett moved to adopt the Credit Card

                  Use Policy and Procedures as submitted.  Councilmember Kask seconded.  Motion

                  carried 4-0.

                                                                    

E.  Adopt Fixed Asset Policy – Administrator Young reviewed the Fixed Assess Policy.

     It is the responsibility of City Officials to maintain the City’s fixed assets under

     the provision of governmental stewardship.  Councilmember Crocket moved to adopt

     the Fixed Asset Policy as submitted.  Councilmember Wheaton seconded.  Motion

     carried 4-0.

 

Mayor ProTem Skrede recessed the Council Meeting to reconvene the Board of Appeal and Equalization at 8:44 PM.

 

Mayor ProTem Skrede reconvened the Council Meeting at 9:00 PM.

 

6.         REPORTS FROM BOARDS, COMMITTEES & DEPARTMENTS

A.  Public Safety  – Police Chief Gustafson had no report.  Mayor ProTem Skrede asked

      about the status of the Police cars.  Chief Gustafson stated that the vehicles should

      arrive the first part of May.

      Chief Gustafson also noted that the Fire Arms Training will begin on Tuesday, April

      5th and the class is full.

 

B.  Public Works  - Administrator Young reviewed the report of activities for the months  

      of March and April. 

 

C.     Administration – Administrator Young reviewed the report printed in the Council

      packet.  Staff continues to compile a list of potential grant opportunities offered by

      the Federal Government, State of Minnesota, Hennepin County, Metropolitan Council

      and the Watershed Districts.

      Staff has been informed by NARS, the City’s Deer Management contractor, that they

      have completed the deer trapping and removal program for the year and a total of 26

      deer were removed.

      Seal Coating Plans and Specifications are completed and notice has been published

      and the Council should be acting on this bid at the May 2nd Council meeting.

      Bridge Planing will begin sometime after May 1st when the road limits are lifted.

      Management Discussion & Analysis on the City’s annual Financial report brought

      about GASB 34.  A report will be given to the Council in May when the 2004 audit

      has been completed.

      An employee meeting was held on March 31st providing employees with the

      opportunity to learn more about a number of different benefit opportunities.

      Zebra Mussels Video has been submitted by LMCD representatives to be reviewed by  

      Council and staff.

      The Computer Upgrade continues and should be completed in the next few weeks.

     

7.          ADJOURNMENT

             Councilmember Wheaton moved to adjourn the meeting at 9:12 PM.  Councilmember

             Crockett seconded.  Motion carried 4-0.

            

Respectfully submitted,

Sandra R. Langley

City Clerk/Treasurer