DEEPHAVEN CITY COUNCIL MINUTES

Monday, June 20, 2005

7:00 PM

 

1.                  CALL TO ORDER

Mayor Tom Anderson called the meeting to order at 7:00 PM.

PRESENT:  Mayor Tom Anderson, Councilmembers Kimberly Crockett, Keith Kask, Paul Skrede and John Wheaton.

STAFF:  City Administrator Dana Young, Police Chief Virgil Gustafson and City Clerk Sandy Langley

 

2.         APPROVE CONSENT AGENDA

Councilmember Crockett moved to approve the following consent agenda item:

A.     Minutes of June 6, 2005 as submitted.

            Councilmember Wheaton seconded. Motion carried 5-0.

 

3.         MATTERS FROM THE FLOOR

 

There being no matters from the floor, the Mayor closed matters from the floor.

 

4.         PUBLIC HEARING 

            A.        Vacating Utility Easement – Mike Miller (Todd Gorr), 19640 Cottagewood Road,

Mayor Anderson convened the public hearing to vacate a utility easement at 19640 Cottagewood Road.  This item was continued until further information can be obtained.

     

5.         UNFINISHED BUSINESS

A.                 Approve Lease Agreement with Minnetonka Yacht Club -  Minnetonka Yacht Club representative, Skip Dickle was present to discuss the 25-year lease agreement for the shore space at the end of Park Avenue, which will expire on April 1, 2006.  The Yacht Club would like to enter into a new 25-year lease agreement that is identical to 1981 with the exception of increasing the insurance liability limits from $500,000 to $1,000,000 and also adding a Section 9 dealing with future reconfiguration of dock area in the event the City would ever reconfigure the shore space in St. Louis Bay. The Boat Committee recommended approval of the proposed lease agreement with the Minnetonka Yacht Club on May 11, 2005. 

Councilmembers discussed having a shorter term of lease.  There were also concerns with the sailing school traffic that is generated and the parking problems it has created.

The cost of the dock slips need to be discussed and the need for a drawing showing the configuration of the dock space.  It was noted that the dock space is getting rather tight in this area.  Signage needs to be cleared up as to what can be done in the area.

David Gross, 19700 Lakeview Ave, stated that motorized boats have used the Park Avenue shorespace to shuttle people to and from the dock since 1890.

Councilmember Kask stated that the long-term lease agreement has serviced both the Minnetonka Yacht Club and the Sailing School.

Hugh Jaeger & Sally Swensen, 20185 Cottagewood Ave & 4280 Jefferson St, stated the City should make it a policy that a detail survey be provided for space being leased.  He also voiced concern with boating traffic in and out of the bays and prevailing rates should be charged for boat docks.

Mayor Anderson stated our City Attorney will review the lease and we will address the traffic (boat & vehicle), rates, schematic drawing of dock, termination clause, sailing school activities, etc.  Once we have the agreement it will be circulated for comments.

 

B.                 Adopt Resolution No. 24-05, Approving a Joint Powers Agreement with Minnetonka –  Elise Sounders, a staff member with the City of Minnetonka was present to explain the grant funding.  Councilmember Kask asked if the grant would be spent at the discretion of the two cities.  Ms. Sounders explained the $50,000 transit money would be used for improvements for pedestrian walkways, lighting, crosswalks etc.  She explained that an Economic Development Authority  is the authority to obtain the grant and this is why the need for Deephaven to be in a Joint Powers Agreement with Minnetonka since they already have the authority.

Councilmember Kask moved to adopt Resolution No. 24-05 approving a Joint

Powers Agreement with Minnetonka and the Minnetonka Economic Development

Authority for obtaining grant funding for the Deephaven Cover townhome

project.  Mayor Anderson seconded.  Upon roll call vote Anderson, Kask, Skrede

voted aye.  Crockett and Wheaton voted nay.  Resolution No. 24-05 was adopted. 

 

C.                 Discuss Single Sort Recycling Proposal – Sheldon Swensen, Operations Manager with Waste Management was in attendance to answer questions regarding the proposal of single sort recycling.  Councilmember Wheaton moved to approve the Single Sort Recycling Program.  Waste Management will send each household a letter describing the program and delivering a 64-gallon cart to each resident.  Residents with smaller households or storage concerns can request a smaller 35-gallon cart.  Residents with larger households or those who truly recycle everything can request a second 64-gallon cart or a 96-gallon cart.  Councilmember Crockett seconded.  Motion carried 5-0.

 

D.                 Review 2006 Capital Improvement Plan – Administrator Young reviewed the 2006-2015 Capital Improvement Plan.  It was noted that this Plan will be reviewed more in depth during the budget planning sessions.

 

E.                  Approve Engineering Services on Storm Water Projects – Councilmember Kask moved to approve a contract with Schoell & Madson for engineering services in the amount of $19,000 to provide design and cost recommendations on the five storm water projects.  Councilmember Skrede seconded.  Motion carried 5-0.

 

F.                  Approve Bid for the Reconstruction of the Westview Tennis Courts – Park Committee Member, Hans Larson reviewed the recommendation of the Park Committee in removing the existing basketball court and have the site hydroseeded.  The reconstruction of the Westview Tennis Courts would be replaced with a collegiate basketball court of approximately 60’ x 120’.  Councilmember Crockett moved to authorize Plehal Construction to remove and sod/hydroseed the existing basketball court not to exceed the amount of $7,000 to enable this area to be used as practice soccer fields.  The Council approved the bid submitted by Phehal Construction in the amount of $11,340 to add base material and provide a 3” overlay to a 95” x 65” section of the east Thorpe tennis courts for the construction of a basketball court and to remove and seed the remaining tennis court area.  Councilmember Skrede seconded.  The Council would like to see this project done in time for Deephaven Days in August. Motion carried 5-0.

 

6.         NEW BUSINESS

            A.        Review 2006 City Budget Schedule – Administrator Young reviewed a schedule

                        for reviewing the 2006 City Budget.  Council recommended to change the

Thursday meetings to the day of the Council meetings and start at 6 PM.

 

B.         Approve SafeAssure Contract – Councilmember Crockett moved to approve a contract with SafeAssure in the amount of $2,025.00 for the period of May 1, 2005 through April 30, 2006.  Councilmember Kask seconded.  Motion carried 5-0.

 

            C.        Discuss 2005 Goose Control Contract – Councilmember Skrede moved to

                        authorize the Canada Goose Program to conduct a survey to assess the goose

                        population in Deephaven and determine whether there is a need to enter into a

                        2005 contract for the removal of geese.  Councilmember Wheaton seconded. 

                        Motion carried 4-1. Crockett voted nay.

 

            D.        Discuss Centennial House Award Program -  Councilmember Wheaton discussed

the possible adoption of a program similar to the Centennial House Award

Program similar to what other Cities are doing.  Mayor Anderson asked that this

be brought to the Historical Society.

 

            E.         Approve Resignation of City Clerk Sandy Langley – Councilmember Skrede

                        moved to approve the letter of resignation from City Clerk Sandy Langley dated

June 8, 2005.  Councilmember Wheaton seconded.  Motion carried 4-1.  Crockett

Voted nay.

 

            F.         Adopt Damaging Wind Policy – Council discussed the issues of how to handle

down trees and branches and what involvement the city should be taking part in when it comes to private property.  The Council felt that the City Administrator should be making the call.  It was recommended that a representative from Excel Energy attend a Council meeting to discuss power line outages and how timelines are answered.

 

            G.        Discuss an Offer for Police Management from Excelsior - Mayor Anderson stated

                        He and Councilmember Skrede and staff have met to discuss an offer for Police

Management from Excelsior.  It was recommended that the City of Excelsior get

their own police department.  Options were discuss if the City of Excelsior could

use Deephaven facilities to house people who are picked up.

 

7.         REPORTS FROM STANDING COMMITTEES

A.        Public Works & Safety Committee: - June 1, 2005 – Administrator Young

            reviewed the June 1st minutes.  A sidewalk improvement policy is being

            developed.

            There was a discussion about adopting an ordinance that requires homeowners to

            install a fence around their swimming pools.  Lift station control panels were

            discussed and competitive bids are to be obtained.  It was recommended that three

            lift station control panels be replaced in 2005 and three in 2006.

B.         Park Committee: - June 1, 2005 – Committee member Hans Larson reviewed a

landscaping plan for around the Paddle Park Site.  Council discussed parking area

versus green space.

Jennifer Young, 20035 Lakeview Ave., stated the Park Committee felt the

entryway in Deephaven should be green space and not gravel lots.  The estimated

cost to do the proposed plan would be between $5,000 to $10,000. 

Council stated they would like to see greenspace on the park property and the

parking of vehicles on city property.  Mr. Larson stated he would take the

information back to the Park Committee to review.

A site plan was discussed on tree replacement for Thorpe Park.

Cell Phone Towers were discussed and what process is needed if one were to be placed on the Excel Energy Substation Site.

The maintenance of gardens was discussed.

 

8.          ADJOURNMENT

             Mayor Anderson moved to adjourn the meeting at 11:05 PM.

 

Respectfully submitted,

Sandra R. Langley