Call Meeting to Order

Chairman Woody Woodburn called the meeting to order at 7:05 p.m.

Members Present

Woody Woodburn, John Dupont, Jennifer Young, Hans Larson, Lucy Hicks, Bryan Sykora, Charty Oliver, Jean Midthun, Council Liaison John Wheaton, Administrator Dana Young

Members Absent

John Flynn

May 3, 2006 Minutes

The Committee approved the May 3, 2006 minutes as amended on a motion by Hans Larson, seconded by Bryan Sykora. Motion carried 8-0.

Deephaven Days (Lucy Hicks)

Lucy Hicks provided the following update on Deephaven Days from the Race Committee:

· The Special Event Permit has been obtained from the Water Patrol.

· A new finish line has been established for the race.

· The race will have 14 age groups and will also include relays.

· The picnic will be held at 11:30 a.m.

· Bryan Sykora has agreed to print the flyers, which will be distributed two weeks before the event.

· Paul Skrede and Darel Gustafson will be constructing the prototype of a bike rack for use in the bike corrals at the Main Beach and Thorpe Park.

· Parking for the event will be at Thorpe Park.

· Two water stations will be located at the Main Beach & Thorpe Park.

· Jean Midthun is working on recruiting volunteers for the event – 19 are needed for the race, 12 for the picnic and 5 for cleanup.

· T-shirts are at the printers & 50 of the t-shirts will be for the volunteers

· The band & food area will be moved 300’ south of last year’s location.

· The races will be called the Family Race (all ages) and Challenge Race (15 & older).

Lucy Hicks stated that she hasn’t heard anything from John Flynn regarding the availability of last year’s band or the status of the Deephaven Days signs.

Paul Skrede was present to state that he has heard some interest from local businesses and politicians in participating at the picnic. Discussion was held on whether to allow and under what conditions to allow businesses to participate. It was decided that businesses should be allowed to participate as contributing sponsors with the condition that they not be allowed to sell products at the park during the event.

Paul Skrede provided a brief summary on the progress of the Food Committee:

· An account has been set up with Cub Foods.

· Cattle troughs will be provided to hold ice and water.

· Food preparation will be held west of the pavilion.

· The number of cooks will be increased from three to six this year.

· The food shopping will occur the evening before the race.

· 12 garbage containers have been ordered from Waste Management.

Lucy Hicks thanked everyone for their efforts.

Joint Community Meeting

Woody Woodburn provided a brief update of the Joint Community meeting that was held on April 18, 2006 with the cities of Excelsior, Deephaven and Shorewood. He stated that it was an interesting meeting and the Committee was very interested in learning about how our Park Committee ran the ice skating party and Deephaven Days. He stated that they were somewhat amazed at how much our Committee does and wanted us to be involved in some sort of regional event. He added that he was not sure if our Committee had the time to be involved in another event.

Hans Larson agreed by stating that he would prefer to keep to our own events. John Wheaton stated that interest in organizing a regional event might come from other residents outside of the Park Committee. Woody Woodburn stated that he would like to see the Committee concentrate on making Deephaven Days a success before considering the added responsibility of participating in a regional event. He added that he would contact the Shorewood Park Commission on the Committee’s decision to pass on the regional event at this time.

Donated Bench Request (Chuck Hendrickson)

Dana Young stated that Chuck Hendrickson, whose parents and grandparents were long-time Deephaven residents, has indicated that he would like to donate two benches at Thorpe Park. He stated that Mr. Hendrickson would prefer to purchase benches from TimberForm because he thought they were more comfortable to sit on.

Discussion was held on the current poor condition of the Thorpe Park benches and whether to approve benches that were not included as one of the bench standards adopted by the Park Committee several months ago.

Hans Larson moved to approve Chuck Hendrickson’s request to purchase and install two benches from Timberform Restoration at Thorpe Park that were not included in the bench standards approved by the Committee. Seconded by Woody Woodburn. Charty Oliver, Woody Woodburn and Lucy Hicks voted in favor of the motion. Hans Larson, Jean Midthun, Jennifer Young, John Dupont and Bryan Sykora voted in opposition to the motion. Motion defeated 3-5.

Paddletennis Park Design

Discussion was held on various designs for Paddletennis Park. The Committee members indicated a strong preference to design a plan that eliminated trailer parking at Paddletennis Park and included much more green space.

2007 Park Budget

Dana Young presented the preliminary 2007 Park Improvement Budget for Committee review.

Other

Discussion regarding the installation of sod around the fountain at Children’s Park will be held next month.

John Wheaton asked when the tennis backboard was expected to arrive. Dana Young stated in about two weeks.

John Wheaton stated that he had heard some complaints regarding a lifeguard at Sandy Beach. Dana Young asked John to provide him with additional information and he would forward it along to Minnetonka Community Education.

Woody Woodburn stated that there are several benches in Thorpe Park that are in extremely poor condition and should be removed. Bryan Sykora stated that the bench by the playground equipment should be removed. Woody Woodburn mentioned another bench by the Apple Trees that should also be removed.

John Wheaton stated that he wanted to address for the record several inferences made earlier by Jennifer Young that he in some way influenced the decision of several Cottagewood residents, including several members of the Wheaton family, to object to the installation of playground equipment from Landscape Structures at Shuck Park. He stated the he simply presented the information to the residents in order to get their feedback to the Park Committee and in no way influenced anyone’s decision on whether to approve or disapprove the playground equipment.

Adjournment

Motion to adjourn by Hans Larson, seconded by Jean Midthun. Motion carried 8-0. The meeting adjourned at 9:00 p.m. The next regularly scheduled meeting of the Park Committee will be held on Wednesday, August 2, 2006.