PUBLIC WORKS & SAFETY COMMITTEE MEETING

Wednesday, August 1, 2007

Minutes

 

 

Call Meeting to Order

The meeting was called to order at 1:30 p.m.

 

Members Present

Mayor Paul Skrede, Jon Monson, Public Works Supervisor Jerry Hudlow, John Menzel, Teresa Pendleton, Police Chief Cory Johnson, Administrator Dana Young

 

Members Absent

None

 

Progress on Compliance with Inspection Report

Jerry Hudlow provided a brief update on the Inspection Report prepared by SafeAssure and stated that the City is now in compliance with the potential violations listed in the report.

 

Other

Police Chief Johnson provided an update on the Tour de Tonka and Deephaven Days activities.

Discussion was held regarding the type and amount of signage promoting the Tour de Tonka.  Paul Skrede recommended that the City coordinate the Tour de Tonka signage with Tim Litfin next year.

 

Discussion was held regarding the phone at the Main Beach and the fact that it has been difficult for the garbage truck to collect garbage from the Main Beach due to the phone line that has been extended from the pole to the lifeguard chair.  Paul Skrede recommended that Tim Litfin be contacted with the request to have the lifeguards wheel the garbage bins to the street to assist the garbage haulers.

 

Discussion was held on the rocks that are being taken from along the shoreline and are being thrown about by kids.  Jerry Hudlow noted that a work order has been received to have the part-time seasonal workers clear out the stones that have accumulated within the beach area.

 

Dana Young noted that he had received a letter from Dennis Mitzel complaining about the lack of enforcement of overly loud motorcycles.  Paul Skrede requested that the Police Chief look into the noise ordinance from Stillwater that Mr. Mitzel had provided to see if it has any merit and respond back to the Committee with his comments.

 

The Safety Committee adjourned on a motion by Dana Young, seconded by Paul Skrede.  Motion carried 6-0.

 

Recommendation on New Public Works Employees

Dana Young provided an update on the hiring process to replace Owen Fuglseth and Doug Lawver, who is expected to retire in January, 2008.  The Committee agreed to meet to interview the four finalists for this position at 4:00 p.m. on August 8th.

 

 

 

 

Honeysuckle / Fairhomes Lane Storm Sewer Repair

City Engineers Dave Martini and Dennis Saari were present to discuss this project with the Committee.  Dennis Saari stated that the storm water pipe ends about half way between Honeysuckle and Fairhomes and then discharges through an open ditch to a wetland.  He stated that there is an opening in the pipe that is letting in dirt and debris that would occasionally block the pipe.  He stated that the Committee had discussed the possibility of repairing the pipe and extending the line before deciding to simply repair the line and evaluating the possibility of extending the line next year.

 

He stated that he now believes the problem might be more extensive that we had originally thought.  He stated that he has learned that there is a property owner on Fairhomes that apparently had extensive flooding in his basement due to a more serious drainage problem than we had originally been lead to believe.  He stated that he had learned this in discussions with Steve Ferrall and his neighbor and that Mr. Ferrall was concerned that repairing the pipe might add to the velocity of the water creating more runoff problems downstream.

 

Paul Skrede recommended setting up a meeting with the neighbors to discuss the problem more fully.  

 

Cost Estimate on Rutledge / Northome Storm Sewer Project

Dennis Saari presented an engineering estimate in the amount of $14,650 to undertake the engineering work for storm sewer improvements in the Rutledge Road area.  He stated that the engineering cost is based on a project scope of approximately $82,000 for a conventional storm sewer project and $1327,000 if the pipe is directionally bored.  Further discussion was held on the scope of the project.

 

Dave Martini stated that they would have a much better idea on the scope of the project once they were able to analyze the impact of the entire drainage area. 

 

Motion by John Monson to recommend approval of the engineering proposal submitted by Bolton & Menk for the Rutledge Road area storm sewer project and further recommended that it be paid on a pay as you go basis.  Seconded by Paul Skrede.  Motion carried 5-0.  

 

New Cruiser Dock Bids

The Committee reviewed the following bids from Minnetonka Portable Dredging and Dock & Lift on the construction of the ten new cruiser docks in St. Louis Bay.

 

Minnetonka Portable Dredging, Inc.  -           $33,760

Dock & Lift                                        -           $11,500

 

Paul Skrede requested further information from Dock & Lift to ensure that the construction design of the docks is similar to the design proposed by Minnetonka Portable Dredging and to confirm timelines.

 

Landscaping Request at 18800 Azure Road

Steve Schlotthauer, 18800 Azure Road, was present to review a landscaping plan at his residence that would potentially encroach on portions of the City right-of-way along Monaltrie Avenue.  Following the presentation of his plan, where it was explained that the landscaping would have minimal effect on the City right-of-way, Paul Skrede explained that it is the sole responsibility of the homeowner to replace and/or repair any item placed within the right-of-way that becomes damaged by the City.

 

Motion by Paul Skrede to accept the landscaping plan for 18800 Azure Road as submitted and to grant permission for the further clearing of vegetation and stumps within the City right-of-way at this address, subject to the homeowner being aware that it is his responsibility to repair any item placed within the right-of-way that is damaged.  Seconded by Jerry Hudlow.  Motion carried 5-0.

 

Other

Jerry Hudlow reported that the sump in the mechanical garage needs to be replaced since it appears to be leaking.  He outlined the repair process and stated that he has requested quotes from Gilbert Mechanical and Cityview Plumbing.  He stated that Gilbert Mechanical has submitted a quote in the amount of $5,900.00 and is still waiting on a quote from Cityview Plumbing. 

 

Motion by Paul Skrede to accept the low bid on the repair of the sump pump in the mechanical garage.  Seconded by Jerry Hudlow.  Motion carried 5-0.

 

Jerry Hudlow reported that the roof membrane material above the mechanical garage is saturated and should be replaced.  He stated that he has received a bid from Aldo Roofing but cannot remember the amount.

 

Paul Skrede noted that the City Hall siding is several different shades of color and requested that the public works crew look into what might be causing the problem.  Jerry Hudlow stated that he would look into the matter.

 

Paul Skrede asked the City crew to repaint the City Hall decking railing and to provide an inventory on the condition of trees and bushes on City Hall property.

 

Adjournment

Motion to adjourn by Dana Young, seconded by Jerry Hudlow.  Motion carried 5-0.  The meeting adjourned at 3:30 p.m.  The next regularly scheduled meeting of the Public Works & Safety Committee is scheduled for Wednesday, September 5th.